Privacy Policy
Last updated 24 August 2026
1. Who we are
Studio Brink is the trading name of Vania Jill Martin, a sole proprietor carrying on business in South Africa.
For purposes of the Protection of Personal Information Act 4 of 2013 (POPIA), Vania Jill Martin trading as Studio Brink is the responsible party for the personal information described in this Privacy Policy.
Business address: 36 Davenport Rd, Vredehoek, Cape Town, South Africa
Privacy contact: studiobrink.design@gmail.com
This Privacy Policy explains what personal information Studio Brink collects, why we use it, where it may go, how long we keep it, and the choices and rights available to you.
2. What this policy covers
This policy applies to personal information collected through:
• the Studio Brink website
• website enquiry forms
• meeting bookings
• direct email and other communications
• discussions about prospective or existing engagements
• website analytics and related technologies
• optional marketing sign-up
• legitimate business-development research using publicly available professional information
Separate contractual terms may apply where Studio Brink enters into a client engagement.
3. Information we collect
Enquiries
If you submit an enquiry through the website, we may collect:
• your name
• email address
• company or organisation
• website and/or LinkedIn profile
• the contents of your message
• the page from which the enquiry was submitted
• referral or source information associated with the visit
• whether you chose to receive marketing communications
• the date, time, source and wording/version associated with any marketing consent
Please do not send confidential, highly sensitive or unnecessary personal information through the general enquiry form.
Meeting bookings
If you use Calendly to book a meeting with Studio Brink, information processed for the booking may include:
• your name
• email address
• selected meeting date and time
• information you voluntarily provide when arranging the meeting
Calendly processes information through its own platform and privacy practices.
Website and technical information
When you use the website, we or our service providers may process information such as:
• IP address
• browser and device information
• approximate location derived from technical data
• pages viewed
• interactions with the website
• referral source
• campaign information where present
• cookies, analytics identifiers and similar technologies
Studio Brink uses this information to understand how the site is being used, improve the experience and understand whether important actions such as enquiries and booking clicks are being completed.
Business and professional information
Studio Brink may also use limited professional information that is lawfully available from public sources for legitimate business-development purposes.
This may include information such as:
• a professional's name
• role or job title
• employer or organisation
• publicly available professional profile
• publicly available business contact information
• professional information relevant to a potential Studio Brink relationship
This information may come from company websites, professional profiles, industry publications, press coverage and other legitimate public sources.
Studio Brink does not use this activity as a reason to collect unnecessary sensitive personal information or to automatically place people on an email-marketing list.
Existing relationships
Where you become a client, collaborator, supplier or other business contact, Studio Brink may also process information reasonably necessary to manage that relationship, correspondence, projects, agreements, invoicing and business records.
4. How and why we use personal information
Studio Brink processes personal information only where there is an appropriate lawful reason for doing so.
Depending on the circumstances, we may use information to:
Respond to enquiries
To review and respond to requests made through the website or directly to Studio Brink.
Consider potential engagements
To understand a prospective client's needs, assess fit, arrange conversations, prepare proposals and take steps toward a possible engagement.
Manage client and business relationships
To communicate, deliver agreed services, administer projects, maintain appropriate records, issue invoices and fulfil contractual responsibilities.
Arrange meetings
To enable prospective clients and other legitimate contacts to schedule conversations with Studio Brink.
Operate and improve the website
To maintain, secure, troubleshoot and improve the website and understand how visitors use it.
Understand marketing and referral performance
To understand which pages, channels or referrals contribute to meaningful website activity and genuine enquiries.
Develop relevant business relationships
To identify and research professional contacts and organisations that may reasonably be relevant to Studio Brink's services and business development.
Any direct electronic marketing is handled separately as described below.
Meet legal and administrative obligations
To maintain records, comply with applicable law, protect legal rights, prevent misuse and manage security.
Depending on the activity, Studio Brink may rely on consent, steps taken in anticipation of or performance of a contract, compliance with legal obligations, or legitimate interests recognised under applicable data-protection law.
5. Marketing communications
Submitting an enquiry does not automatically subscribe you to Studio Brink marketing.
Where the website offers an optional marketing choice, you may separately consent to receive occasional Studio Brink emails about its work, thinking, services and updates.
The marketing choice will be optional and will not be required in order to submit an enquiry.
Where you give marketing consent, Studio Brink records information needed to demonstrate and manage that consent, including:
• whether you opted in
• when you opted in
• where the consent was given
• the wording/version shown to you
• any later withdrawal or opt-out
Studio Brink does not currently operate a paid bulk email-marketing platform. Consent records may initially be maintained through Studio Brink's secure business records, including Google Sheets.
You can withdraw your consent at any time by contacting: studiobrink.design@gmail.com
If Studio Brink introduces a dedicated email-marketing platform in future, this Privacy Policy will be updated where necessary.
6. Cookies, analytics and similar technologies
Studio Brink uses or intends to use a limited range of website technologies necessary to operate and understand the site. These may include:
Essential website technologies
Webflow and related infrastructure may use technologies required to host, secure and operate the website and its forms.
Google Analytics 4
Studio Brink uses Google Analytics 4 (GA4) to understand website usage and interactions. This may include measurement of events such as:
• page usage
• button and CTA interactions
• starting an enquiry form
• submitting an enquiry form
• clicking the “Book a call” CTA
GA4 may use first-party cookies and similar technologies to distinguish users and sessions.
Studio Brink does not currently use the website for behavioural advertising or Google Ads remarketing.
Referral/source information
The website may use browser storage or similar technology to remember referral or source information so that Studio Brink can understand how a genuine enquiry reached the site.
YouTube
Where YouTube content is embedded, Google/YouTube may process technical information and use cookies or similar technologies in connection with that content.
Calendly
When a visitor chooses to book a meeting, Calendly may process information and use technologies necessary to operate the booking experience.
Consent
Where consent is required for a non-essential analytics, storage or embedded technology, Studio Brink intends for that technology to operate in accordance with the choices made through the website's consent controls.
You can change or withdraw applicable cookie choices through the site's cookie/consent controls where provided.
7. Who receives personal information
Studio Brink uses a small number of service providers to operate the website and business. These currently include or are intended to include:
Webflow
Website hosting, infrastructure and website form functionality.
Google
Google Analytics, Google Sheets, Google Web App functionality and related Google services used to receive, store, measure and administer website information.
Calendly
Meeting scheduling.
YouTube / Google
Embedded video content.
Email services
For receiving enquiries and corresponding with visitors, prospective clients and clients.
These providers may use their own infrastructure and subprocessors.
Studio Brink may also share information where reasonably necessary with professional advisers, accountants or authorities, or where disclosure is required by law or necessary to establish, exercise or defend legal rights.
Studio Brink does not sell personal information.
Studio Brink does not give website enquiry information to unrelated third parties for their own marketing.
8. International processing and transfers
Studio Brink operates from South Africa, while some of its technology providers operate or store information in other countries.
As a result, personal information may be processed or made accessible outside South Africa.
Where applicable, Studio Brink will take reasonable steps to use providers and arrangements that satisfy the requirements for lawful cross-border processing, including the protections required by section 72 of POPIA.
Where another applicable privacy law imposes additional safeguards, Studio Brink will take reasonable steps to comply with those requirements.
9. How long we keep information
Studio Brink does not keep personal information indefinitely simply because it has been collected.
As a practical retention approach:
• general enquiries that do not become an engagement: normally up to 24 months after the last meaningful contact
• professional business-development records: normally reviewed or removed where they are no longer relevant, with inactive records ordinarily not retained beyond 24 months without a legitimate reason
• client and project records: normally up to five years after the end of the relevant relationship, subject to legal, contractual or legitimate record-keeping requirements
• financial and tax records: retained for at least the period required by applicable South African tax law
• marketing consent records: retained while consent is active, with a limited record of consent, withdrawal or suppression retained afterwards where reasonably necessary to demonstrate compliance and prevent further unwanted marketing
• detailed GA4 user/event data: intended to be configured for a maximum retention period of 14 months within the standard GA4 property, subject to Google's platform operation and aggregated reporting
Information may be retained longer where reasonably necessary for an unresolved dispute, audit, investigation, legal obligation or the establishment, exercise or defence of legal rights.
When information is no longer reasonably required, Studio Brink will delete, anonymise or securely dispose of it where practicable.
10. Security
Studio Brink takes reasonable and appropriate technical and organisational measures intended to protect personal information from loss, unauthorised access, misuse, alteration or disclosure.
These measures include using reputable service providers, limiting access to business systems and maintaining reasonable account and device security.
No website, internet transmission or electronic storage system can be guaranteed to be completely secure.
If Studio Brink becomes aware of a security compromise involving personal information, it will take appropriate steps in accordance with applicable law, including notification where required.
11. Your privacy rights
Subject to applicable law, you may have the right to:
• ask whether Studio Brink holds personal information about you
• request access to that information
• ask for inaccurate or incomplete information to be corrected
• request deletion or destruction where appropriate
• object to certain processing
• withdraw consent where processing is based on consent
• object to or stop direct marketing
Where another privacy law applies to you, you may also have additional rights under that law.
To make a request, contact: studiobrink.design@gmail.com
Studio Brink may need to verify your identity before acting on a request.
12. Complaints
If you have a concern about Studio Brink's handling of your personal information, please contact Studio Brink first so that the issue can be investigated and addressed.
You also have the right to lodge a complaint with the:
Information Regulator (South Africa) — Website: inforegulator.org.za — POPIA complaints: POPIAComplaints@inforegulator.org.za
If another data-protection authority has jurisdiction over your personal information, you may also have rights to complain to that authority.
13. Children
The Studio Brink website and services are intended for businesses and professional audiences.
Studio Brink does not intentionally use the website to collect personal information from children.
If you believe a child has provided personal information to Studio Brink inappropriately, contact studiobrink.design@gmail.com.
14. Third-party websites
The website may link to third-party websites, platforms or services.
Those third parties operate under their own privacy practices and Studio Brink is not responsible for websites or services it does not control.
15. Changes to this policy
Studio Brink may update this Privacy Policy when its website, business practices, service providers or legal obligations change.
The current version will be made available on the website with an updated “Last updated” date.
16. Contact
For privacy questions, rights requests or concerns:
Vania Jill Martin trading as Studio Brink — 36 Davenport Rd, Vredehoek, Cape Town, South Africa — Email: studiobrink.design@gmail.com